New customers & follow-ups
Get new inquiries, client details, and documents where they need to go. Keep the next step moving without relying on someone’s memory.
Forms → customer records → remindersPractical automation for small businesses
We automate your repetitive tasks.
We connect your tools so your team can stop copying data, putting reports together, and chasing routine updates.
You get the automation, documentation, and training to manage it yourself. Our ongoing support is optional.
What we can automate
We connect inboxes, spreadsheets, and software so your team spends less time moving the same information.
Reports & documents
Turn information you already collect into a useful report, summary, or document. Your team reviews the finished work.
Photos, forms, or spreadsheets → formatted reportsRecords & payment matching
Match orders to payments, spot differences, and send items that don’t match to the right person for review.
Orders + payment records → missing payments to reviewHandoffs & updates
Pass work to the next person with the details they need. Send routine status updates without another round of copy-paste.
A status change → a task, notification, or updateYou own the automation.
You receive the workflows, custom code, documentation, and access needed to run your automation. We train your team to handle routine changes and checks. Manage it yourselves, work with another provider, or use our optional support—the choice is yours.
Compare hosting optionsHow we work
We agree on the task, the expected result, and the price before we build anything.
A short call
Walk us through the task, the tools, and where things get stuck. In a free 30-minute call, we’ll discuss whether automation would be a good fit.
A prototype to review
We build a prototype using your sample data. You review the results before deciding to move ahead with the full setup.
Setup and training
We set it up and hand over the code, documentation, and a recorded walkthrough. Your team learns how to run it, test changes, and handle common issues. You get 15 working days of fixes for problems with the agreed work after launch.
Included with every build
- Documented workflows
- Clearly named steps and notes explaining the logic, plus the workflow files and custom code. Your team or a future developer can see how it works.
- An operating guide
- A short guide covering how to run and restart the automation, where access is managed, routine checks, and common fixes.
- Clear error alerts
- Email or Slack alerts explain what went wrong and the next step to take, so your team knows what needs attention.
- A recorded handover
- A walkthrough showing how to run a test, make routine changes, and check results. Your team can revisit it and share it with new staff.
You keep these materials whether or not you choose ongoing support. Third-party software retains its own license terms.
Report automation pricing
Full pricing and support details →Turn information from one place, such as a form or spreadsheet, into one report format. We agree on the details first. Other tasks are priced separately.
$500
for the prototype
$1,000
to set it up · $1,500 total
What’s included, timing & refunds
Prototype and refund
The prototype takes three business days once we have your sample files, report format, and the access we need. If we cannot show you the report we agreed to build within that time, we start a full $500 refund. If you continue, the $500 counts toward the $1,500 total.
After the prototype
If you stop after the prototype, you keep the sample report and a written plan explaining how the system would work. If you approve it, we set it up for everyday use within five business days. That includes the handover materials listed above and clear alerts if something goes wrong. If a temporary problem interrupts a task, the system tries again automatically.
Help after launch
You get 15 working days of fixes for problems with the agreed work after launch, included in the price. You can make further changes yourselves or use a provider of your choice. Additional work carried out by Runlean Ops is quoted separately.
Hosting and monthly costs
Your automation runs on a cloud server, so it can work even when your team’s computers are off. The monthly hosting cost is separate from the one-time build fee. Choose who manages the hosting account and maintenance.
Our $99/month plan is optional and includes hosting. If you manage your own cloud account instead, you pay your provider directly. Other paid software or services are separate; we explain those costs before you start.
Example: a weekly report
If your team copies figures from a spreadsheet into a report every Friday, we could automate those steps and have the report ready for review.
We’d first check where the information lives, what the report needs to include, and which parts still need a person’s judgment.
About Runlean Ops
Runlean Ops builds and maintains automation for small businesses.
We build for handover. That means understandable workflows, useful documentation, and time spent teaching your team how to manage them. Ongoing support is available when you want it.
Get in touchCommon questions
Do you only work with one industry?
No. We work with small businesses whose teams spend time moving information, putting documents together, or chasing routine tasks. We look at how you work and the tools you use to decide whether we can help.
Do we need to replace our current software?
Not necessarily. We can often connect the tools you already use. There may also be opportunities to replace paid subscriptions with automation you own, reducing your monthly costs. We’ll review what you use, explain what’s worth keeping, and compare any potential savings with the cost of building and running the replacement before you decide.
Do we need someone technical on the team?
No. We handle the initial setup and train your team to run the automation and make routine changes. You get written instructions and a recorded walkthrough to refer back to. For ongoing maintenance or more complex changes, we can stay involved as your automation partner. You choose when and how much support you need.
Can we change the workflow later?
Yes. Your team can edit the workflow, add steps, or change it as your business grows. We provide the workflow files, custom code, documentation, and training for routine changes. You can also work with another provider or bring us back for specific work. No Runlean Ops support plan is required.
Have a task you’d like to automate?
Email us a short description of the task and the tools you use. We’ll arrange a free 30-minute call.
Email us ops@runleanops.com